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This job aid will assist you with instructions to:

  1. Create a rubric within your online course
  2. Publish it
  3. Put it to use in grading Quizzes, Assignments, Discussions or a Presentation

1) Create your rubric:

  1. Go to the Rubric tool – you will be on the Properties tab
  2. New Rubric
  3. Name it
  4. It stays as Draft until you are ready to Publish and use it
  5. Describe it if you like – for your reference only
  6. Is it Analytic or Holistic – you will most likely be creating an Analytic (multiple criteria)
  7. Choose the default for Initial # of Levels (4) as we will modify this later.
  8. Choose the default for Initial # of Criteria (3) as we will modify this later.
  9. Choose Points for Scoring Method
  10. Do you want the scoring hidden from students?
  11. You are done for now, so Save

Build your criteria:

  1. Go to the Levels and Criteria tab
  2. Edit Criterion 1 – Pull down menu
  3. Rename the Criterion
  4. Type (or paste) the Description for each performance level (you picked the number in the step above)
  5. Edit the points allocated for each performance level, if needed
  6. Type (or paste) the Feedback your students will get with their grades – for each performance level
  7. NOTE: Full HTML Editor allows you to add links in your feedback, for example.
  8. Save

Repeat this step for each criterion you want to include in this rubric.

NOTE: Ensure the following two check boxes are ticked:

2) Publish your rubric:

  1. Go to the Rubric tool
  2. Pull down menu for your rubric
  3. Set Status
  4. Change to Published

Now you can use your rubric, but if you ever want to edit it in the future, you will have to change its status back to Draft first.

3) Put it to use

You created this rubric for a specific assessment instrument, so go to the appropriate tool and find your assignment, test, or discussion. The actual steps are slightly different depending on the tool, and also if you are adding the rubric to an existing assessment instrument or are creating a new one. As an example, we will look at adding a rubric to an existing assignment. The rubric is ideally used only for assignments. All other tools/items are unreliable.


  1. Edit the assignment
  2. Add Rubric
  3. A list of unused and published rubrics will appear
  4. Select the one you want to use
  5. Add Selected
  6. Save and Close

What students see:

  1. Go to your name on the turquoise menu bar
  2. Use the dropdown menu (upside down triangle) and choose View as Student
  3. Go through your course to see how a student will view your course
  4. Click on the “x” next to View as Student to go back to your id.

Now you are impersonating a student role. You can go to the assessment instrument you just attached the rubric to, and you will see what your students see when they have access.

When they click on the assignment, to use our example, they will see your rubric and the criteria they will be graded on. They will also see the scores they will earn for the levels they achieve, if you didn’t hide it in step 1.10.

  1. If you want to test the full process of grading and feedback, while you are here, upload an assignment (any digital file will do) while you are impersonating Demo Student.
  2. Restore your instructor/Designer view by using the pull down menu beside Demo.Student in the upper right of the screen.
  1. Still using our assignment as an example, go to the Assignments tool and click on the assignment you are ready to grade.
  2. Find the student you want to grade and click on the Evaluate Submission link (right side opposite their name).
    Note: This job aid will not go into the process of reviewing the submitted file itself; please see Using the Assignment tool for assistance with this aspect of the Assignment tool.
  3. On the right side of the screen you will see the Evaluation area (student submission are on the left).
  4. Click on your rubric (link) located in the top of the Evaluation area.
  5. Your rubric will load with radial buttons in each quadrant, enabling you to simply select the performance level achieved by this student for this assignment.
  6. As you make your selections, you can use the pencil icon to edit the score and feedback for this specific student by Criteria.
  7. Save & Record will save the score and the compiled criteria feedback.
  8. You still can add general feedback and/or override the accumulated score before saving this assessment.
  9. You can then Save as Draft or Publish this assessment.
Other info

Save as Draft:

Use this when you want to grade assignments but not have students receive the feedback or grade until a certain date: for example, once you have graded everyone and the submission option is closed.


The student (or all the students you have selected if they were previously saved as drafts) will now see their grade and feedback.


NOTE: Rubrics used with Discussions can only be reviewed by students using the “Progress” option.


Article #: HC-154